Immediate Opening for Chief of Staff for NYC-based Philanthropist and Scholar
I am proud to share the following job for an incredible candidate to work with a colleague of mine!
Are you a detailed oriented, make-anything-happen individual with an interest in supporting a unique person with an array of interests? Are you a creative problem-solver, able to seamlessly shift between environments, who can work with anyone from any walk of life? Are you discreet, able to handle confidential information and interested in learning about philanthropy, business management, academic pursuits and household management?
If the answer is yes, an exciting opportunity awaits!
About the Role:
An NYC-based philanthropist and scholar is seeking a Chief of Staff to help oversee all aspects of
running a family office, various property management projects, a professional academic career, philanthropic pursuits and administrative tasks for their personal life.
Duties include but are not limited to conducting research, preparing reports, handling information requests, and performing administrative functions such as making travel arrangements, running errands, overseeing household employees, paying bills and invoices, filing insurance claims, preparing correspondence, arranging conference calls, taking minutes, setting up meetings and appointments, updating databases and day-to-day general clerical tasks. The Chief of Staff additionally acts as a confidant and thought partner for all of the above.
Specific experience in Chief of Staff or personal/executive assistant roles is not required. Instead, we seek a candidate who can demonstrate their ability to handle a multitude of responsibilities in a confidential, flexible, and can-do manner. High emotional intelligence and interpersonal skills are also required as in this role, a candidate will be interfacing with lawyers, accountants, financial advisors, contractors, property managers, interior designers, household staff, insurance companies, friends/acquaintances, family members, etc.
Other key measures of success will include:
The ability to maintain absolute confidentiality regarding all discussion, records, files, documents, and information.
The ability to independently prioritize and manage multiple tasks while satisfactorily meeting deadlines and achieving desired outcomes.
Strong organizational skills, extraordinary attention to detail, excellent oral and written communication and proofreading skills. At times, independent problem solving, creative thinking, and multitasking will be required.
Comfort in acting as point of contact and/or oversight for other employees, contractors, family members, and stakeholders
Maintaining a professional, discreet, patient, proactive approach and a sense of humor. The Chief of Staff must be willing to oversee (2) household staff members with both in-person and remote interaction.
Ideally, candidates will also have the following qualities:
Facility with Google Suites, especially Google Docs & Google Sheets.
Computer and technology literacy, familiarity with cloud storage services and data/document management systems.
Digital organization experience including for legal, accounting, financial record keeping.
Proficiency in standard admin skills, including scheduling, drafting and responding to emails and phone calls.
Rigorous expense management and basic bookkeeping skills, including organizing receipts, invoices, statements etc… Experience with QuickBooks, including QuickBooks Payroll services, is preferred but not necessary.
Experience making travel arrangements and bookings, either for oneself or an outside party.
Ability to coordinate social and professional events.
Preparedness to oversee errands and miscellaneous operational needs.
This position is 9 am to 5 pm, Monday-Friday. If special circumstances arise, overtime will be paid. Some flexibility for correspondence outside working hours may be needed, for example an occasional event or emergency might require contact on a weekend/evening. After onboarding, the objective is a minimal meeting cadence, ideally once a week, and daily communication via Slack. The Chief of Staff must always be available via phone during work hours.
This is a hybrid position. 2-3 days per week will consist of in-person interaction, and the rest is to be conducted remotely. In-person work will occur predominantly at a personal residence in Manhattan, with minimal, occasional travel to Tannersville, New York. Ideally, the Chief of Staff will be located in or around New York City.
As the current Chief of Staff is leaving at the end of May to pursue an exciting new opportunity, we are seeking a candidate who would ideally begin on Monday, May 9th with a latest possible start date to occur on Tuesday, May 17th.
Benefits and Compensation:
Annual salary is 55k-60k depending on qualifications and experience.The position has fifteen days paid vacation per year, not including time off for all federal holidays as well as paid sick leave as outlined below. Vacation dates must be agreed upon well in advance, and provision made for continuity during the vacation period. Paid vacation days accumulate up to twenty days per year and sick days accrue at the rate of one sick day for every six weeks worked. A $500 monthly stipend for healthcare costs will also be provided.
Email resume and brief paragraph of interest (formal cover letter is NOT needed) to firstname.lastname@example.org with subject line “FULL NAME Interested in Chief of Staff Position!” As there is a need for immediate hire, applications will be received on a rolling basis.