Executive Assistant, Harry T. Burleigh Society

 

The Harry T. Burleigh Society seeks a highly-organized, detail-oriented, and initiative-taking individual for a high-growth opportunity position as Executive Assistant to our Executive Director. As a full time position with flexible hours, we seek a candidate with impeccable judgment, a passion for social justice, and love for the arts who is able to travel to Rhinebeck, NY for weekly meetings. To apply please send a resume and one-page cover letter to jobs@theposslab.com with the subject line: Burleigh’s Next Executive Assistant. We are hoping to fill the position by November 1st, with a start date no later than December 1st, 2019. Applications will be received on a rolling basis with interviews scheduled on a first come first served basis. 

 

Please note that should qualified candidates, particularly those interested in becoming the organization’s Director of Operations, seek upward mobility within the organization at an earlier date, we would be excited to speak with you about this potential at the time of your interview. 

 

About the Society 

 

Founded in 2017, the Harry T. Burleigh Society continues the legacy of African American baritone and composer Harry T. Burleigh (1866-1949) by disrupting boundaries and challenging social norms through art. Performing concerts to more than 2,000 audience members to date, with events at Carnegie Hall, the Schomburg Center for Research in Black Culture, and St. George’s Church (where Burleigh worked as baritone soloist for over 50 years), we are committed to raising awareness about the long arc of black art music through Burleigh’s example. In writing about our events at Carnegie Hall in March of 2019, Ph.D. candidate in musicology, Kori Hill, wrote “Attendees and participants were given a space to reflect and engage with the ways Black composers have navigated predominately-white spaces and institutions while retaining their stylistic and archival priorities for themselves and their fellow Black Americans.” It is our goal that one day the music of Burleigh and fellow black classical composers will be heard regularly among the world’s leading performers and venues. 

 

About the Position

 

Since our founding, our organizing has operated from a lean budget with no full time staff. We are thrilled to now have the ability and support to scale our team. For our first permanent hire we are seeking a highly competent Executive Assistant to support our Executive Director, Dr. Marti Slaten, in supporting not only her work but the overall day to day functioning of the Society. Your duties will span all aspects of our work from coordinating travel logistics, to booking musicians, assisting with social media, and writing correspondence from our website. This is an incredible opportunity with potential for growth, and is perfect for someone with seasoned assistance experience who is a passionate go-getter. We welcome candidates with families looking for adjustable schedules. What is most important is your ability to interact with individuals from all walks of life, take initiative and prioritize tasks in a self-directed manner, and a passion for utilizing the arts as a vehicle for social change. 

 

Responsibilities: 

 

  You will be responsible for working with the Executive Director to lay the foundation for a robust, sustainable and strong institution that will lead for generations to come. Activities may include but are not limited to the following: 

 

  • Manage all organization communication across teams utilizing Basecamp or comparable task management software; 

  • Coordinate with members of the Society’s team to ensure all materials and logistics are prepared in advance of meetings, conferences, concerts, and events; 

  • Attend weekly meetings with Executive Team in Rhinebeck, NY

  • Track executive priorities and maintain short- and long-term to-do lists

  • Maintain website correspondence, including drafting responses to website inquiries, mailing materials, and responding to requests for letters; 

  • Manage The Society’s organizational documents including founding documents, archives, grant library and materials; 

  • Drafting promotional materials including e-newsletters, event promotion materials, and fundraising announcements; 

  • Assist with the management of The Society’s archives including cataloging and sourcing of vendors; 

  • Interface with Social Media team to maintain an active, compelling, and consistent digital presence, specifically utilizing social media; 

  • Work with Bookkeeper to ensure all banking and accounting needs are met; 

  • Scheduling meetings for the Executive team with venues, artists, colleagues and organizations, including travel logistics when necessary.

 

Skills and Qualifications

 

We mean it when we say we are looking for passion and drive over past experience and a detailed resume. If you are excited about this opportunity, please do apply! With that being said, our ideal candidate also has the following qualifications: 

 

  • Fluency in Excel, Word, GSuite, Basecamp or other Project Management Software; 

  • Sharp writing skills (editing, graceful prose), 

  • Familiarity with Square Space, Linkedin, Facebook, Instagram, and other social media platforms, 

  • Social Justice knowledge and commitment, African American history and culture knowledge and commitment, classical music interest

  • Some experience with or interest in event planning; 

  • Energetic personality who thrives on interpersonal interactions with an imaginative, resourceful, and driven mindset; 

  • High emotional IQ with great judgment when interacting with a diverse set of people; 

  • Ability to manage high volume activity (especially during our event weeks) and multiple tasks 

  • Minimum Education Requirements: B.A. in a related field and/or two years of relevant experience 

  • Use of own computer and reliable internet access

 

Compensation and Benefits

 

Compensation is $38,000 - $42,000, commensurate with experience with the advantage of a flexible schedule and the ability to work remotely. Benefits package is flexible and negotiable and may include partial or full health care reimbursement, paid vacation, and partial child care reimbursement. 

 

How to Apply 

 

To apply please send a resume and one-page cover letter to jobs@theposslab.com with the subject line: Burleigh’s Next Executive Assistant. Applications will be received on a rolling basis. The Harry T. Burleigh Society is an equal opportunity employer; we are committed to providing equal employment opportunity without regard to race, ethnicity, religion, gender identity, national origin, age, citizenship status, marital status, sexual orientation, veteran status, height, weight, or disability. Women (trans or cis), non-binary folx, working parents, and people of color are encouraged to apply.